Event Hosting Terms and Conditions

Request Guarantee:Submission of a Kivi Park Booking Request does not guarantee approval of your booking. All requests will be reviewed, and a response will be provided within 1–4 weeks.

Event Insurance: Proof of insurance must be submitted at least two weeks prior to your event. The policy must list the Kivi Park Community Foundation as an Additional Insured and provide a minimum of $5,000,000 in liability coverage.

Payment: Event fees are based on the size of the event and the locations being used within the park. Cheques must be payable to the Kivi Park Community Foundation and mailed to 4472 Long Lake Road, Sudbury, ON P3G 1K4. If preferred, an invoice can be issued to allow payment by credit card online.

Kivi Park – Terms and Conditions:

• Events using the soccer field, ice rink, or field house require a separate event intake form through the City of Greater Sudbury. Additional fees may apply through the City.
• Please note that Kivi Park is volunteer-supported and does not provide event set-up, tear-down, or clean-up services.
• Any volunteers required for the event must be arranged by the event organizer.
• Event organizers are responsible for removing all temporary barriers immediately following the event.
• Event organizers must remove all flagging tape, pylons, signs, and any other event-related materials from the course or event area once the event has concluded.
• Spray paint, permanent markers, or other permanent trail-marking methods are not permitted.
• Motorized vehicles are not allowed anywhere within the park.
• Event organizers are responsible for any damage caused to park facilities or equipment and must report any damage to Kivi Park staff immediately. *Tent pegs may only be used if the event organizer obtains their own utility locates. Sandbags are permitted and encouraged.
• Event organizers must provide an adequate number of garbage receptacles and portable washrooms based on anticipated attendance.
• Verbal or physical abuse directed toward Kivi Park staff, volunteers, or visitors will not be tolerated. Kivi Park reserves the right to remove any guest exhibiting inappropriate behaviour.
• Balloons (latex or helium) and Chinese lanterns are prohibited on Kivi Park property. Eco-friendly decorations are encouraged. If you are unsure whether a decoration is permitted, please consult Kivi Park staff in advance.
• Staples, nails, and thumbtacks must not be used to attach signage or decorations to trees, structures, or pavilions. Please use removable tape or other approved methods.
• Park furniture may not be moved without prior authorization from a Kivi Park staff member. Any approved furniture moved for an event must be returned to its original location afterward.
• Event organizers must notify Kivi Park staff if garbage receptacles become full so they can be emptied to reduce odours and minimize wildlife-related hazards.

Crowley Lake – Terms and Conditions:

• Use of the fire pit is not permitted.
• Sea cans and cabins are reserved for Kivi Park staff. Guests may not enter these areas unless specifically authorized by a staff member.
• All paddlers must wear a properly fitted life jacket while on the water.
• Smoking, vaping, cannabis use, and alcohol consumption are prohibited on Kivi Park property.
• Please notify Crowley Lake staff before taking a boat onto the water.
• Parking for corporate and private events is located in the main parking lot before the gate.
• Event organizers are responsible for removing and taking home all garbage and recycling generated during their event.
• Please be respectful of other visitors who are not participating in your event.
• Share the waterfront responsibly and leave space for other paddlers and swimmers.
• Event activities should not occupy more than one-third of the available site.
• Please leave seating and shaded areas available for other park visitors.
• Keep music and noise levels at a respectful and reasonable volume.
• Do not block docks, sea cans, roadways, waterfront access points, or pathways with vehicles, equipment, or furniture.
• Event organizers are responsible for ensuring attendees respect park property and the natural environment. Damage to furniture, buildings, structures, trees, grass, flowers, or other park assets is prohibited.
• Visitors may not interfere with wildlife in any way, including feeding, capturing, disturbing, or hunting animals.
• Pets attending the event must remain leashed at all times.
• Carpooling is strongly encouraged, as parking space is limited.
• Kivi Park does not provide lifeguards. Children swimming without direct adult supervision must wear a life jacket. Event organizers wishing to allow children to swim without life jackets are responsible for arranging and providing certified lifeguard supervision. *Vehicles may be driven up the access road temporarily for unloading purposes only and must be returned to the parking lot immediately after unloading.